ARTICLE I – NAME
This organization shall be known as the Art Guild of
It is established as a non-profit organization.
ARTICLE II – PURPOSE
The purpose of the Art Guild is to support and encourage creativity in and appreciation and patronage of the visual arts through educational activities such as lectures, tours, workshops and classes, and exhibits. The purposes for which the association is organized are exclusively educational within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.
ARTICLE
Membership is open to any person in the
Annual dues are payable during September. Dues may be changed at a regular meeting of the membership or via mail or email before the beginning of the fiscal year upon recommendation of the Board.
ARTICLE IV – MEETINGS
Meetings shall be held on a regular basis and should keep the membership informed about activities and financial matters. Programs may be included in meetings.
Special purpose meetings may be called by the President with prior notice to the membership.
Board meetings shall be held as needed to adequately handle Guild matters. Such meetings shall be called by the President.
ARTICLE V – VOTING
Each Guild member in good standing shall be eligible for one (1) vote on matters submitted to the members.
ARTICLE VI – ELECTIONS
The Executive Board shall appoint a Committee on Nominations in March consisting of three (3) members of the Guild. Members of the Nominating Committee may not be on the slate. The committee will submit a proposed slate of officers at the regular April meeting.
Nominations may be made from the floor at the May meeting with prior acceptance by the nominee.
The new officers shall be elected at the May meeting. Election may by voice vote or other method deemed advisable by the President. A majority of votes cast by the members present shall be required to elect. Officers shall take office after the May meeting and serve for one year.
ARTICLE
The officers of the Guild shall be a president, vice-president/program chairman, recording secretary, corresponding secretary, treasurer, workshop chairman, class chairman, and publicity chairman.
PRESIDENT: The President shall preside at all meetings of the Guild and the Executive Board and perform all duties that regularly pertain to the office. The President shall appoint all Standing Committee chairmen and all chairmen of special committees.
VICE PRESIDENT/PROGRAM CHAIRMAN: The Vice President shall be responsible for the planning of monthly programs and is responsible for the introduction of speakers and the payment of honorariums. In the absence of the President, the Vice President shall assume the duties of the President.
RECORDING SECRETARY: The Recording Secretary shall record and keep the minutes of the Guild and the Executive Board meetings and shall be responsible for all records of the group. Minutes should be presented to the Executive Board expeditiously.
CORRESPONDING SECRETARY: The Corresponding Secretary shall attend to the correspondence of the Guild.
TREASURER: The Treasurer shall be the custodian of the funds of the Guild, collect dues, pay all bills or expenses for authorized Guild activities, keep an account of all receipts and expenditures, make regular reports of financial matters, file the electronic Notice 990-N to the
The Treasurer shall prepare a yearly budget with input from Standing Committees as necessary.
WORKSHOP CHAIRMAN: The Workshop Chairman shall be responsible for planning workshops, correspondence with instructors and students, and fee collection and dispersement.
CLASS CHAIRMAN: The Class Chairman shall be responsible for planning classes, correspondence with instructors and students, and fee collection and dispersement.
PUBLICITY CHAIRMAN: The Publicity Chairman oversees the Publicity Committee and has the responsibility for getting pertinent information about Guild activities to the media.
ARTICLE VIII – EXECUTIVE BOARD
Voting members of the Executive Board are the officers and the immediate past president of the Guild. A parliamentarian may be appointed by the President and shall attend meetings ex officio and shall monitor conduct in conformance with Guild Bylaws and customs.
ARTICLE IX: STANDING COMMITTEES
Standing Committees may be comprised of the following and shall be responsible for preparing an annual budget where applicable.
MEMBERSHIP COMMITTEE: The Committee is responsible for organizing the acceptance of members and keeping a current list with addresses and telephone numbers. The Committee records media performances of Guild members and other information pertinent to the Guild. The Committee records dues paid.
TRIPS: The Trip Chairman will be responsible for planning and coordinating off site tours for the Guild.
EXHIBIT COMMITTEE: The Executive Board shall determine the number of exhibitions sponsored by the Guild. The Exhibit Committee is responsible for holding the exhibits. Unless otherwise indicated by the Board, only original works may be shown at Guild-sponsored exhibits. The Committee is authorized to see the prospectus for an exhibit. Acceptance of works is at the discretion of the Committee.
LIBRARY EXHIBIT COORDINATOR: The Library Exhibit Coordinator executes the schedule of monthly Art Guild displays in the library.
CHOTA EXHIBIT COORDINATOR: The Chota Exhibit Coordinator is responsible for artwork exhibited at the
THE HOSPITALITY
THE EQUIPMENT COORDINATOR: This person is responsible for maintaining the storage of Art Guild display equipment and arranging for loans or rental of equipment.
THE PUBLICITY COMMITTEE: The Publicity Committee arranges and carries out the publicity and public relations functions of the Guild. Standing Committees are responsible for informing the Publicity Committee of upcoming events.
THE NEWSLETTER CHAIRMAN: The Newsletter Chairman shall prepare the newsletter for distribution to the membership.
THE HISTORIAN: The Historian shall follow the progress of the Guild and keep a scrapbook of written and pictorial materials concerning Guild activities and accomplishments of its members.
WEBSITE COORDINATOR: The website coordinator is responsible for keeping the website up-to-date getting input from board members and standing committees, and annually renewing the website domain name www.tellicoartguild.org.
Chairs shall appoint members to their committees as needed.
The Executive Board shall guide the business of the Standing Committees.
ARTICLE X: QUORUM
Three officers and one fifth of the membership shall constitute a quorum at a regular meeting for the transaction of business.
The majority of the voting members of the Board shall constitute a quorum at a Board meeting for the transaction of business.
ARTICLE XI: AMENDMENTS TO THE BYLAWS
The Bylaws may be amended by a two-thirds vote of the membership at a regular or special meeting or by email or mail response. The Board must recommend proposed amendments. They must be presented in writing to the membership at a regular or special meeting, or by mail or email, at least 2 weeks before a vote is taken on these amendments. Once approved, amendments are effective immediately unless otherwise stated.
ARTICLE XII – AUDITING
The President shall appoint an auditor by July of each year. The Executive Board shall oversee an audit of the financial records of the Guild for the fiscal year to be available for the membership.
ARTICLE XIII – DISSOLUTION OF THE GUILD
Dissolution of the Guild requires that a majority of the Board vote in favor and then call a special meeting. The Guild may be dissolved by a vote of two-thirds of the members attending the special meeting.
Any funds remaining in the Guild treasury at dissolution shall be turned over to the Knoxville Museum of Art. However, if the named recipient is not then in existence, or is no longer a qualified distribute, or is unwilling or unable to accept the distribution, then the assets of this organization shall be distributed to a fund, foundation, or organization which is organized and operated exclusively for the purpose specified in Section 501 (C) (3) of the Internal Revenue Code.
Bylaws passed
Bylaws revised: